Internship/Attachment Job Opportunity
Office Administration Internship/Attachment
Job Location: Nairobi
Department: Administration
Reports to: Office Manager/HR Manager
Position Overview:
We are a leading Web Design and Development Agency looking for a motivated and detail-oriented Office Administration Intern to join our dynamic team. This internship offers valuable hands-on experience in office management and administrative functions, providing support to our creative and technical teams to ensure the smooth operation of our office.
Key Responsibilities:
- Administrative Support:
- Assist with day-to-day administrative tasks including filing, scanning, and data entry.
- Answer and direct phone calls, take messages, and handle correspondence.
- Prepare and edit documents, presentations, and reports.
- Office Operations:
- Maintain office supplies by checking inventory and ordering items.
- Help organize and maintain office common areas.
- Assist in coordinating and scheduling meetings and appointments.
- Communication:
- Greet visitors and provide assistance as needed.
- Support internal and external communication efforts.
- Draft and distribute emails, memos, and other communications.
- Project Assistance:
- Contribute to special projects as assigned.
- Assist in event planning and execution for company events and meetings.
- Help with the implementation of new company procedures and policies.
- Data Management:
- Update and maintain office policies and procedures.
- Ensure all records are kept up-to-date and stored appropriately.
- Assist in managing databases and CRM systems.
Qualifications:
- Currently enrolled in or recent graduate of a relevant degree program (e.g., Business Administration, Management, Human Resources).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Ability to work independently and collaboratively in a team environment.
- Attention to detail and problem-solving skills.
Benefits of the internship position:
- Hands-on experience in office administration.
- Exposure to various aspects of business operations.
- Mentorship and professional development opportunities.
- Potential for future employment opportunities based on performance.
How to Apply:
Interested candidates should submit a resume and cover letter outlining their qualifications and interest in the position to [email address or application portal]. Please note that a non-refundable application fee of Kshs 610/- is required to process your application. The fee can be paid via Mpesa till no 166163. Ensure you include the transaction reference number in your application.
Digital Warriors is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
